Can You Spot the Data in This JPEG?

Read time: 2.5 minutes

Why “Final” Data Never Feels Final?

This isn't just a slowdown; it’s an entitlement to chaos:

• “Just one more tweak…”
  Stakeholders treat datasets as documents subject to frequent revision. "Final" becomes "in progress" again by the next day.

• Approval purgatory.
  Files become subject to extensive email threads, messaging, and prolonged review periods.

• The screenshot fallback.
  When standard file formats are ineffective, an image file of a spreadsheet is sent as a substitute.

Verified statistic:
Workers spend 14.31 hours per week on data tasks, which accounts for 36% of their workweek; yet, much of that time is wasted on inefficient handling and poor skills. (Source: PR Newswire, 2024)

1. Set unbreakable deadlines.
   “If it’s due by 9:00 AM, it’s late at 9:01.” Enforce accountability with clear boundaries... and backups.

2. Automate the follow-ups.
   Use Slack bots, reminder emails or status tools to save your sanity and avoid the endless “just checking in” loops.

3. Ban the screenshot.
   Implement a rule: “If I can’t open and pivot it, it’s invalid.” JPEG ≠ usable data.

4. Invest in training.
   Upskill your team in data tools, Excel, automation, and forecasting. If they don’t know it, they’ll waste time guessing.

5. Use version control.
   Utilize shared platforms or consistent file naming conventions to prevent confusion in document management.

Key Takeaways:

To achieve timely project completion and reduce the occurrence of outdated file versions:

- Standardize data submission formats.

- Establish firm submission deadlines.

- Automate follow-up communications.

- Provide training to ensure all data submissions are accessible and appropriately formatted.

Fix the process, and performance will follow.